As important elements in the co-curricular options offered at The University of Alabama, student organizations offer group members opportunities to enhance, explore, apply, practice, and integrate knowledge and skills gained through pursuit of academic study. They also provide effective support and assistance to students at The University of Alabama within the context of the broader teaching, research, and service missions of the institution. The Office of Student Involvement administers the University’s policies requiring registration for all student organizations. Student organization registrations remain valid through the academic year. All registration forms and information are available online via the mySOURCE organization management portal. The Office of Student Involvement (SI) and The SOURCE Board of Directors manages that process and assists in sharing the responsibilities of student organizations and their relationship with UA to current leadership and advisers. Registered student organizations are private, voluntary associations and are not official components of The University of Alabama. Registration allows student organizations to enjoy basic privileges granted by the institution when the organization meets minimum standards for registered status. Registration does not imply University approval of the organization or the activities of the organization; and The University of Alabama and the Office of Student Involvement (SI) in no way accept liability for the actions of registered student organizations. More information about the policies and procedures related to registered student organizations is available in the Student Organization Handbook (URL: http://thesource.ua.edu/policies-and-procedures), as maintained by the Office of Student Involvement.
All student organizations considered new (meaning they have not yet been created) or defunct/inactive for one  year or more must complete the following process to be considered for official recognition:
Review the “Create An Org” Packet found under the resources tab of http://thesource.ua.edu. Privileges afforded prospective student organizations are limited to use of Ferguson Student Center meeting space up to three (3) times within 30 days after submitting their online application and being approved for Provisional Status, permission to publicize meetings for membership recruitment and to complete the registration process, and pre-registration advising (if needed) from the Office of Student Involvement concerning organization and registration participation in “Get On Board Day.” *Please note that organizations under “Provisional Status” may meet on campus for organizational purposes only and do not receive standard privileges of sponsoring events or soliciting funds until the organization completes the registration process, 50% of their sustainability goals, and are removed from “Provisional Status.”
The following process must be completed for anyone interested in starting a prospective group or re-initiating a defunct or inactive organization:
*Unless otherwise requested in writing or email by the organization, officers’ and adviser’s names, addresses, and phone numbers, as well as general information included in registration documents, may be used to compile the Online Student Organization Directory and for mailing purposes.
To maintain registered status, previously registered student organizations must renew registration each fall or spring semester based on their designated registration window. The Fall registration window is from March 15th – October 15th. The Spring registration window is from November 15th- February 15th. By completing the online Student Organization Renewal Process within the window of the organization’s designated registration, organizations can ensure compliance with all current UA policies and procedures that govern students and/or student organizations. The following steps are included:
No student organization will be officially registered with The University of Alabama if the Office of Student Involvement (SI) determines that the organizational activities are detrimental to the academic and/or educational missions of the University.
Should an organization have questions or concerns regarding these policies, members should refer to the Student Organization Handbook for details and for the most up-to-date information and procedures.
Organization Responsibility for Organization Actions
Student organizations will be held responsible for misconduct in the following circumstances:
Organization Responsibility for Individual Acts of Misconduct
Any dispute, controversy, or claim arising out of or relating to the interpretation or application of a student organization constitution, inclusive of organizational bylaws, if applicable, shall be settled by the primary adviser of record for the student organization. In the event that the primary adviser is unavailable, is a party to the dispute, or is unable or unwilling to resolve the dispute, then the issue shall be submitted to the Office of Student Involvement for binding arbitration. Requests for arbitration must be submitted in writing and include:
Upon receipt of a full and complete request for arbitration, the Office of Student Involvement will assign the request to an Arbitrator, who will review the materials in order to determine if additional information or materials are necessary to inform a binding decision. If additional information is deemed necessary or appropriate, the Arbitrator will conduct additional fact finding to his/her satisfaction, which may include requesting additional written statements, conducting in-person interviews, or holding formal hearings. The final decision of the Arbitrator will be the final and exclusive remedy of the parties for all claims, counterclaims, issues, or accountings presented or pled to the arbitrator.
Should both parties agree, disputes can also be handled through the Mutual Mediation Process and a mediator will be assigned by the Office of Student Involvement (SI) and parties will discuss outcomes to be agreed upon in an official mediation contract.
The University of Alabama (“the University”) is committed to maintaining a supportive educational environment that seeks to enhance the well being of all members of its community. This commitment reflects the institution’s adherence to its mission, to its various policies supporting its mission, and to relevant state and federal laws. Consistent with that commitment, the University has implemented the following policy on hazing.
For purposes of this Policy, the University adopts and incorporates herein the detailed definitions of hazing set forth in the University’s Code of Student Conduct and Alabama Code § 16-1-23. Simply defined, hazing includes any act that threatens or inflicts physical, emotional, or psychological pressure or injury on an individual or that purposely demeans, degrades, or disgraces an individual.
The University does not condone hazing, regardless of its form. Indeed, hazing is prohibited by the University’s Code of Student Conduct, and is considered a crime in the State of Alabama under Alabama Code § 16-1-23. No individual shall directly engage in hazing or indirectly encourage, aid, or assist any other person in hazing. All students and other University representatives, including employees, should immediately report known or suspected hazing violations as directed herein.
To report hazing, please provide specific information about the hazing incident to any of the following:
If the situation is an emergency and you or someone else needs immediate assistance, please contact UAPD (205-348-5454).
It is a violation of the Code of Student Conduct for a student to retaliate against another student or individual who has made a good faith report of hazing. Similarly, any University employee who retaliates against an individual who has made a good faith report of hazing will be subject to disciplinary sanctions, up to and including termination.
For more information on hazing prevention and reporting, please visit http://hazing.ua.edu/.
Involvement at UA is a great opportunity to develop leadership skills and to make lifelong friends. The benefits of being involved are virtually immeasurable. At UA you can make your involvement experience your own through a variety of measures! As a leader of an organization, your attention to careful and ethical decision-making is also VERY important.
As students and faculty/staff begin their journey with their organization, we ask that they do the right thing by keeping all members informed, clarifying options, and considering the risk/benefits of all decisions. If actions of individuals or the organization might do more harm than good, then the ethicality of those actions should be considered.
In keeping with its mission and in accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, The University of Alabama is committed to providing persons with disabilities an equal opportunity to participate in and benefit from all programs and services conducted or sponsored by the University.
When planning your events or programs, we ask you to consider these guidelines and use locations that are open and accessible to all students. The Office of Disability Services (ODS) serves as the central contact point for students with disabilities. The goal of ODS is to provide a physically and educationally accessible University environment that ensures an individual is viewed on the basis of ability, not disability. ODS works individually with students to determine appropriate and reasonable academic accommodations and to ensure that students’ academic performance is evaluated apart from the limiting effects of disability. ODS also serves as a resource to faculty members and University departments, assisting them in accommodating the needs of individuals with disabilities in the classroom and other program settings.
While the University strives to accommodate the needs of people with disabilities as fully as possible, reasonable accommodations do not include measures which fundamentally alter the University’s programs and services or which place an undue administrative or financial burden on the University.
Ms. Gwendolyn Hood, University Compliance Officer, has been designated to serve as the ADA Coordinator for the campus. Inquiries concerning ADA requirements and compliance may be directed to Ms. Hood, 171 Rose Administration Building, Box 870300, Tuscaloosa, AL. To report an ADA accessibility problem on campus, you may call the ADA Hotline at 205-348-5882 and leave a message or e-mail firstname.lastname@example.org.
Title IX of the Education Amendments of 1972 is a comprehensive federal law that prohibits discrimination based on the gender of students and employees of educational institutions that receive federal financial assistance.
“No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.” 20 U.S.C. §1681
Title IX encompasses gender discrimination and sexual harassment, including sexual assault and sexual violence.
The United States Department of Education’s Office for Civil Rights (OCR) is charged with enforcing compliance with Title IX. For more information on OCR, please visit www.ed.gov/about/offices/list/ocr/index.html.
As registered student organizations you are required to report any instances of any of the issues listed above that may arise. If you become aware of any such conduct within your organization, you should immediately report it to the Office of Student Involvement, the Office of Student Conduct, the Women and Gender Resource Center, or the University’s Title IX Coordinator.
The University of Alabama provides access to computing and networking facilities and resources as a service primarily to faculty, staff, and students in support of their research, instructional, administrative, and other intellectual pursuits related to and in fulfillment of the University of Alabama’s mission and to the members of the local community, when possible. All users of the electronic resources located on UA’s campus have a responsibility to use these resources in an ethical and legal manner. For information on these policies, visit The Office of Information Technology.