The University of Alabama subscribes to the American Association of Collegiate Registrars and Admissions Officers’ (AACRAO) ethical principles for confidentiality of student records. These principles are publicized in Guidelines for Postsecondary Institutions for Implementation of the Family Educational Rights and Privacy Act of 1974, and as amended. The University has recognized the right of privacy of student records by requiring requests for transcripts to be in writing, by providing limited directory information, and by exercising strict control over storage of, and access to, records. In accordance with the Family Educational Rights and Privacy Act of 1974, a part of the Education Amendments of 1974, the following policies and procedures govern the retention and the allowable disclosure of students’ records.
Records on individual students may be disclosed under the following circumstances:
Access to the academic records by students and parents of dependent students may be gained by written requests, specifying the records to be released, the reason for their release, and to whom. The request must be signed and dated. After examination of the records it is possible for the student to challenge entries and add factual, explanatory information to the records. This challenge allows for the examination of the correctness of the recording of the grade, which has been given by an instructor. If the University does not amend a record as requested, the student will be informed of the right to a hearing. Results of hearings will be given in writing to eligible students according to procedures, which shall include: